Use this event budget spreadsheet to track expenses incurred and income earned from an event.

You can customize the spreadsheet to suit your needs. Stay organized, track expenses, and ensure your event stays on budget with ease. 

Key Features of the Event Budget Spreadsheet

1. Expense Categories Table

• Predefined Categories: The table includes predefined expense categories such as Venue, Catering, Decorations, Entertainment, and Marketing.
• Editable Rows: Users can modify the expense categories and input both the estimated and actual costs for each category.

2. Automatic Calculation

• Difference Calculation: The difference between the actual cost and estimated cost is automatically calculated and displayed in the corresponding column.
• Total Calculation: The total for both estimated costs, actual costs, and differences is updated in real time as inputs are modified.

3. Add New Expense Item

• Dynamic Row Addition: Users can click the “Add New Item” button to add additional rows for new expense categories, allowing the spreadsheet to grow dynamically based on user needs.

5. Download Options

• PDF Download: Users can download the entire event budget as a PDF, which includes the table and calculations.
• Excel Export: Users can export the budget to an Excel file, preserving the table

6. Budget Summary

• Total Row: A total row is always visible at the bottom, summarizing the total estimated, actual, and difference costs for the entire event budget.
• Cost Tracking: It provides a quick overview of the financial health of the event by showing both the estimated and actual spending.

Tips for Maximizing the Spreadsheet

• Customize categories to suit your event type.
• Keep receipts and invoices to cross-check entries.
• Use a cloud-based tool to access and update the spreadsheet on the go.